Human Resources Administrator
Starting Date / Initial Contract Details
February/2025. 100%. 12 months.
Role Summary
The HR Administrator, as part of the Compensation & Benefits Team, executes employment administration processes from on-boarding to off-boarding, manages personnel folders, and data in our online HR information database. They will be in direct contact with international staff to process reimbursements, issue contracts and answer questions connected to our HR policies and practices. This role involves streamlining administrative processes, improving efficiency and dealing with an active inbox.
Project Overview
The Compensation and Benefits team oversees Medair salary and benefits packages for International and GSO staff to attract and retain top talent. They ensure compliance with labour laws, administer competitive benefits programs, and maintain accurate employee records. This department exists to enhance employee satisfaction, motivation, and organisational performance.
Workplace & Conditions
Global Support Office (GSO) position based in Lausanne, Switzerland, Swiss or eligible EU citizens, or those with a valid work permit for Switzerland.
Responsibilities
Customer Service & On-boarding: Ensure high standards of customer service in the HR Compensation & Benefits team, issue contracts and manage on-boarding administration accurately and timely.
HRIS & Data Management: Maintain accurate data entry and management in the HR Information System (HRIS), and manage personnel folders, including sensitive information.
Reimbursement Processing: Process reimbursements for international employees, including medical bills and travel costs.
Documentation & Reporting: Draft various letters, such as visa requests and work certificates, and design reports from the HRIS system for auditors and senior management.
Continuous Improvement & Expertise: Suggest improvements to enhance team efficiency and develop expertise in employee benefits, policies, and working practices at Medair.
Qualifications, Experience & Technical Competencies
University degree, qualification in HR, or equivalent education and experience.
Professional experience in the humanitarian sector is beneficial.
Proven capacity for efficiency and accuracy in administrative work and processes.
Experience with HR databases, competent in information technology and online systems.
Ability to write in professional English. French language skills are an asset.
Behavioural Skills
Good interpersonal, customer service skills and ability to work collaboratively within a multicultural team.
Autonomous, detailed and solutions oriented.
Meticulous in managing data and ensuring accuracy in all compensation and benefits processes.
Strong organisational and analytical skills.
Adaptability and flexibility to adapt to changing regulations, company policies, and market conditions.
Team Spiritual Life
Reflect the values of Medair with team members, local staff, people we serve, and external contacts. Work, live, and pray together in our Christian faith-based teams. Fully contribute to a rich spiritual team life, including team devotion, prayer, and words of encouragement.
Before you apply
Please ensure you are fully aware of the:
- Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair’s accountability policies and best practices.
- Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).
Application Process
To apply, go to this vacancy on our Medair page. Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.